Prepping For Team Headshots: How You Should Prepare

Prepping For Team Headshots San Antonio TX

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Preparing for team headshots in San Antonio, TX, requires thoughtful planning and coordination to ensure that everyone looks their best and the final images effectively represent your brand. Here are some essential tips to help you and your team get ready for the photoshoot.

1. Choose the Right Photographer

Selecting the right photographer is the first and most crucial step. Look for a professional who specializes in team headshots and has experience working with businesses in San Antonio. Review their portfolio and pay attention to the quality and consistency of their work. For instance, Richard’s Photography is known for their expertise in capturing professional team headshots that reflect the unique character and unity of a team.

2. Schedule Strategically

Coordinate with your team to choose a date and time that works for everyone. Consider the busiest schedules and aim for a time when your team will be most relaxed and at ease. Avoid scheduling the photoshoot immediately before or after significant events or deadlines to minimize stress.

3. Communicate Expectations

Clear communication is key. Inform your team about the photoshoot details well in advance, including the date, time, location, and what to expect. Provide them with guidelines on wardrobe choices, grooming, and any other preparations needed.

team headshots women black background

4. Wardrobe Guidelines

To ensure a cohesive look, establish some wardrobe guidelines. Here are a few tips:

  • Color Coordination: Choose a color scheme that complements your brand. Neutral tones such as black, white, and gray are safe choices, but you can also incorporate your brand colors subtly.
  • Avoid Patterns: Solid colors are preferable to patterns, which can be distracting and less professional.
  • Professional Attire: Encourage professional attire that aligns with your company’s image. For example, suits and ties for men and business blouses or dresses for women.
  • Personal Comfort: While looking professional is important, comfort should not be compromised. Ensure everyone feels confident and comfortable in their chosen outfits.

For specific wardrobe advice, check out tips for women’s business headshots and men’s business headshots.

5. Grooming and Personal Care

Encourage your team to take care of their grooming ahead of the photoshoot. This includes getting haircuts, shaving or trimming facial hair, and ensuring their skin is clean and moisturized. For women, makeup should be natural and professional. Men should aim for a clean, well-groomed appearance.

6. Practice Poses

Feeling comfortable in front of the camera can make a significant difference. Encourage your team to practice their poses and smiles in front of a mirror. A relaxed and natural expression often works best. The photographer will also guide you through various poses during the session.

team headshots on location

7. Consider the Location

Decide whether the photoshoot will take place in a studio, at your office, or an outdoor location in San Antonio. Each setting has its advantages:

  • Studio: Offers controlled lighting and a neutral background.
  • Office: Provides a familiar environment and can incorporate elements of your workspace.
  • Outdoor: Utilizes natural light and can feature iconic San Antonio landmarks.

Discuss the pros and cons with your photographer to choose the best setting for your team.

8. Plan for Group Shots

In addition to individual headshots, consider capturing group shots that showcase team dynamics and unity. Plan these groupings in advance, whether it’s the entire team, departmental groups, or leadership teams.

9. Final Preparations

On the day of the shoot, make sure everyone arrives on time and in their designated attire. Have a touch-up kit available, including items like hairbrushes, makeup, and lint rollers, to address any last-minute needs. Ensure the location is tidy and ready for the session.

10. Post-Photoshoot

After the photoshoot, the photographer will typically provide a selection of proofs for you to choose from. Ensure that everyone in the team has a chance to review their images and provide feedback. Final images should be professionally retouched to enhance quality and maintain a polished look.

In conclusion, prepping for team headshots in San Antonio, TX, involves careful planning and coordination. By choosing the right photographer, communicating clearly with your team, and paying attention to details like wardrobe and grooming, you can ensure that your team headshots turn out professional and cohesive, effectively representing your brand to clients and partners.


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Richard’s Photography

16418 Inwood Cove Dr

San Antonio, Texas 78248


Professional Portrait Photographer